Administrative Assistant
Los Angeles


Location
Los Angeles, California, USA

Department
Administrative

Reports to
Managing Director

Required Travel
none

Position Summary

Wilson Associates is looking for Administrative Assistant to join our Los Angeles design studio to provide administrative and office management support.

Background & Skills

Education
High School Graduate or General Education Degree (GED); Bachelor degree preferred.

Experience
1+ years in Receptionist, Administrative, Office Management field.

Technical Skills
Microsoft Office: Word, Excel, PowerPoint, Outlook; Internet Research; Salesforce a plus.

Essential Functions

  • Answer and direct phone calls to appropriate parties or take messages.

  • Distribute incoming and outgoing correspondence as needed, including Daily Memos to staff.

  • Help plan, and coordinate office meetings and company events hosted on-site and off-site (e.g.catering, décor, set-up, break-down, etc.)

  • Act as a liaison between third party companies that support Wilson.

  • Order and distribute office supplies, maintaining records, management of database systems, and performing basic bookkeeping work.

  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

  • Maintaining and arranging office celebrations and social activities.

  • Managing a broad variety of administrative tasks and special projects for the Managing Director.

  • Manage an active calendar of appointments; planning and scheduling of meetings, conferences, teleconferences, etc.

  • Keep Managing Director well informed of upcoming commitments and responsibilities, following up appropriately.

  • Arrange complex and detailed travel plans, itineraries, agendas, and visa processing.

  • Compile necessary documents and presentation materials.

  • Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.

  • Inputting contacts into Outlook Address book and Salesforce.

Apply

Contact Human Resources to submit your résumé.